ComplyMyImport guide
Product compliance evidence management for importers
Compliance evidence often arrives through email, supplier portals, shared drives, laboratories, and customs brokers. Evidence management creates one controlled product record that shows what applies, what supports it, what is missing, and who approved the result.
Organize around the product
Use a stable product identifier and connect models, SKUs, variants, factory, materials, production periods, and shipments. Documents should not exist as an unrelated folder of PDFs. Each report, declaration, label, and certificate needs a defined relationship to the product it covers.
Connect conclusions to sources
For every applicable requirement, retain:
- Rule citation and rule-pack version
- Product facts supporting applicability
- Report, page, and relevant result
- Laboratory facility and scope verification
- Confidence, conflicts, and reviewer decision
- Certificate and filing versions using the evidence
This structure lets another reviewer reproduce the conclusion without relying on institutional memory.
Make gaps visible
A useful evidence system distinguishes passed, missing, conflicting, expired, low-confidence, and not-applicable findings. A blank field should not silently become an assumption. Assign the gap to a supplier, laboratory, importer, or reviewer with a due date and resolution record.
Preserve approvals and history
Approved certificates and evidence decisions should be immutable. Later changes create a new version, leaving the prior record available for audit. Log uploads, extraction decisions, overrides, approvals, exports, assignments, and exceptional access.
Protect customer data
Compliance documents can contain private product, supplier, and testing information. Enforce tenant and product authorization for database queries, file access, and AI retrieval. External collaborators should see only assigned products and tasks.
ComplyMyImport is designed around product-level evidence, deterministic applicability, source-linked extraction, and human approval. AI can assist with organization but cannot issue a certificate or make the final legal determination.
This guide is general educational information, not legal advice.